Meeting Minutes From September 6, 2011

Lancaster County Workforce Investment Board

Executive Committee

Minutes

Tuesday, September 6, 2011

3:30 p.m.

Liberty Place, Room 112

Present: Thomas Baldrige, James Black, Steve Fries, Donald F. Johnson Jr., Sharon Leese, Jean Martin, Linda Kreider (Ex-Officio)

Not Present: Eric Horn

Staff: Andrew Garner, Scott Sheely, Kim Sullenberger, Lori Rank, Joyce Lenox

Operators Representative: Trish Link

Guests: William Moulfair, Anna Ramos, Gary Grube

Call to Order

Sharon Leese called the meeting to order at 3:45 p.m., welcomed everyone and everyone introduced themselves.

Consent Agenda

Approval of Minutes from August 2, 2011 meeting

Minutes approved unanimously on motion from Jim Black and second from Jean Martin.

Discussion Items

Filling slot on Executive Committee

Scott Sheely opened discussion on filling the slot on the Executive Committee vacated by Craig Lehman. Until Scott hears back from Eric Horn about his interest in becoming Chair, the next step is on hold.

Review of revised LEO-WIB Memorandum of Understanding

Scott Sheely reported with the change to the Local Plan the LEO-WIB Memorandum of Understanding needs to be revised. With the transition of the fiscal agent role to the WIB, the Commissioners were to get back to the WIB with changes but, to date, Scott has not had a response from them. He asked if he should contact them and get an answer or just rewrite the MOU and present it to them. Answer was to contact them and if still no response then the WIB should do the rewrite of the MOU. Kim Sullenberger asked for ideas on anything that needs included in the MOU.

At the meeting held previously with the Commissioners, it was agreed to transfer all the equipment over to the WIB. An accounting of all the equipment is being reconciled and, once this is done, a formal statement will be sent to the County Commissioners to transfer the list to the WIB. Scott is hoping to write the letter to Commissioner Martin for the transfer this week. He will include reconciliation of the three inventories done by County, WIB and One 2 One. Rod is working on the reconciliation of the funding draws and the pass through account to see what the dollar balance is. Rod is working with Andy at the County and hopes to have the fiscal reconciliation done by the end of the calendar year.

Research for Development of a Social Enterprise

Scott mentioned the need to research other ways to generate funding. There is community interest to start social enterprises. A list of questions to be considered was handed out for review. Scott asked for permission to continue to investigate with legal counsel which has granted by consent.

Review of Proposed Revision to PY11 Budget

Rod Kopp reported a few revisions to the PY 11 budget with changes in funding dollars. The revised PY11 budget will be reviewed at a meeting or conference call of the Finance Committee and budget will be finalized for presentation at the Board Meeting on September 15, 2011.

Action Items

Approval of revised Local Plan

Scott reported the Local Plan revision was advertised and posted on the website for thirty days. No comments were received. It is now ready to go to State and needs approval for recommendation to the Board. Changes were made to replace LETA with Rescare as the Title I contractor, a revamped Operator Committee, and the Workforce Investment Board as fiscal agent.

Approval of the Revised Local Plan to be taken to the full Board in September was approved unanimously on motion from Tom Baldrige and second from Jim Black.

Approval of Proposed Operator Consortium Membership

Trish Link reported WIA, Rescare, Dept of Public Welfare, LCCTC and IU # 13 were recommended as members of the Operator Consortium. The investor partners nominated Trish Link to continue as Chair of the group. There was concern about representation on the Operators Consortium of all agencies but Trish Link reported all investor and partners will be heard at the meetings and consensus is all agencies felt they have a voice.

Approval of the Proposed Operator Consortium was approved unanimously on motion from the Don Johnson and second from Tom Baldrige.

Approval of Welfare Budget

Rod Kopp reported the EARN budget of $1.1 million and the contract with EDSI for $963,370 was approved at the LMC meeting and is coming as a recommendation to the Executive Committee. Until guidelines from State are issued and finalized no money for Personal Training Accounts has been allocated.

Approval of the Welfare Budget were approved unanimously on motion from Local Management Council and second from Don Johnson.

Scott Sheely asked how the Executive Committee wants to handle approval of the contractors' budgets. The Committee felt comfortable with the Executive Director signing contracts where they have already approved a budget.

Approval of July ARRA Report

Rod Kopp reviewed the ARRA expenditures report for July. The Green Energy money is the only money left over of ARRA funds. The State is happy with our expenditure and using the money. Question came up about administration being 100% expended and staff salary and fringe being twice the budgeted amount. Rod reported that a modification will be done to bring it in line with the State. The Executive Committee asked for the budget modification to be done after taking it back to the Finance Committee and getting approval.

The July ARRA Report was approved unanimously on motion from Steve Fries and second from Tom Baldrige.

Staff Reports

Youth Coordinator

Andrew reported in September that the Gap Analysis Committee will hold an event to work with K-12 educators on Entrepreneurships at Liberty Place. The Drop Out Grant worked with 32 individual in pre-employment training. All have to be entered into CWDS system so they can be tracked over the next 12 months after the conclusion of the grant on June 30, 2011.

The Young Parent Grant from the US Department of Labor, which was a two-year grant for long term paid internships with young parents, is 23 away from the 200 enrollments projected on the grant proposal. Scott and Andrew will be submitting a modification letter to extend the time until June 30, 2012 with no additional funds. Of the 13 grants awarded over the US, 12 are struggling with the project.

PA CareerLink Administrator

Lori Rank reported the transitioning into the new program is going well with the Leadership Team in place and active. Increasing placements is the priority for the new year. The flow chart as it has been finalized is being taken out to other agencies including domestic relations, RMO, Prison and SACA. New courses in dealing with one's criminal background, coaching for resumes, positive language in saying the right things at an interview, quick resume review, application and interview 101, and resume writing are courses offered in the PA CareerLink.

Executive Director

Scott Sheely reported.......

• The information technology in the CareerLink is up and running with everyone having email and a shared drive for information sharing. Reports can be run in minutes.

• Websites are being updated with new formatting that is crisper and cleaner. The old format was no longer being supported and had to be updated.

• The Government Accounting Office from Washington DC sent two people here to look at our Agriculture sector as an Industry Partnership and training project. They visited the Luke Brubaker farm, Turkey Hill Experience and the Oregon Dairy. This was in preparation for reauthorization of the WIA Act.

• Scott also hosted three people from the Hitachi Foundation. They have written a report to use as reference on what they viewed and posted on their website to use us as a reference for investment strategy in the Sector approach.

• He participated on a call with the White House and the National Economic Council with three WIBs on how to create jobs. Issues that came out were better career paths, social enterprises, and lack of support for entrepreneurships.

• A meeting with Secretary Alexander at the PA Department of Public Welfare was held with eight WIBs. Points of concurrence were giving local control, leverage resources, and no micro management..

• Rod will be firming up the budget numbers and money allocated to ITAs and pre-employment once the Industry Partnership allocations are received. The WIB put in for $500,000-$600,000 but is not expected to receive that much.

• In the EARN program, all the rooms have people in them and the print ship are all busy when you walk through the PA CareerLink. There are less people in the Job Search Center with the changes in programming but more of the right people there.

Kim Sullenberger reported Lourdes Padilla who used to be the CAO at the Lancaster County Assistance Office is the New Deputy Director for Income Maintenance at the PA Department of Welfare. This will be good as she has experience at the local level and understands local iniatitives.

Adjournment

The Executive Committee adjourned at 5:09 p.m.

Next Meeting

October 4, 2011 at 3:30 p.m.

Liberty Place Suite #112

313 West Liberty Street

Lancaster, PA 17603